History List (L1 and L2)

The History List displays a list of reports that you have executed, as well as messages about each report.

When you view the contents of the History List, you see a message (a row of information) for each report saved. Each message shows the status of a request and other identifying information, such as the name and the time at which the message was created. A status of READY means that the report has been fully executed.

Reports are stored on the server in a cache, allowing for their quick retrieval from the History List.

Reports remain in the History List for 120 days, with a maximum of 10,000 objects. If more than 10,000 objects exist, the oldest object is deleted before another object can be added to the list.

The following buttons are provided at the top of the History list:

REPORT STATUS

You can see whether you have viewed a report in the History List. You can also see if a report/document has not completed executing yet, or has failed to execute.

• READY - If you have not yet seen the results, the message is marked READY in bold text. If you have seen the results, the message is marked READY in regular text, but you can click the MARK AS UNREAD link to mark the report as unread.
  
  
• WAITING IN QUEUE - The requested report or document has not yet executed. The report is executed when all reports ahead of it in the queue have either completed executing or have been removed.
• ERROR - The report execution process returned an error or was invalid. Click the link to see the error page. Some reasons for an error message include a report or document that has been removed or changed in the system, has problems with its definition, or contains errors of another type.

VIEWING REPORTS FROM THE HISTORY LIST

1. Click the report name in the History list, or click the OPEN REPORT button to the left of the report name.
2. Check the message status as follows:
   • If the status is READY, the results page is displayed.
   • If the status is ERROR (the object did not execute successfully), the error page is displayed.
   • If the results are either not ready or not in error, you are directed to the wait page, where you can further track the status of your request.

ADDING A REPORT TO THE HISTORY LIST

Every report you execute and save appears in the History list. (Note that because Level 1 users may not save reports, only reports to which a Level 1 user has subscribed appear in the History list.)

REMOVING REPORTS FROM THE HISTORY LIST

Select the check box of each message you want to remove and click the REMOVE button at the top of the column. All of the selected reports are removed from the History list.

To remove all reports from the list, click the CLEAR MY HISTORY LIST button . All reports are removed from the History list.

SORTING THE HISTORY LIST

The History List can be sorted on any column by clicking the sort triangle in the column headings for NAME, STATUS, or MESSAGE CREATION TIME.

EXPORTING A REPORT

You can export a report directly from the History List page, without having to view the grid in the Result page first.

1. Click the EXPORT button to the right of the report that you want to export.
2. If the report contains a prompt, answer the prompt and click RUN in View Mode.
3. Define the export options.
4. Click EXPORT.

EXPORT TO A PDF FILE

You can create a PDF file of the report directly from the History List page, without having to view the grid in the Result page first.

1. Click the PDF button to the right of the object you want to export.
2. If the report contains a prompt, answer the prompt and click EXPORT.
3. Define the export options and click EXPORT.